Account Payable Specialist - #1332677

Position Summary:
Responsible for processing and paying all vendor payments for the college, including financial aid refunds and employee reimbursements.

Primary Duties and Responsibilities:

• Receive and process requisitions/invoices for payment. Ensure compliance with College policy and budget.
• Process all financial aid refunds in compliance with federal laws.
• Refund tuition overpayments to students/parents via bank mobile, check, or other repayment transfer method.
• Input vouchers into the accounts payable module.
• Process checks.
• Initiate ACH and wire transfer payments.
• Collect all W-9s from vendors where applicable.
• Produce reports and reconcile information to the College’s general ledger.
• Provide daily information for the College’s overall cash management system.
• Prepare check run information and voided check information as needed
• Balance the monthly credit card bill, reconcile credit card statements into the general ledger, and work on integrating the credit card charges into the general ledger software.
• Assist in initiating the use and function of the Purchase order system and in the education of the staff in using the Purchase Order System.
• Preparation of all 1099Nec/Misc forms and reporting to both the federal and state governments
• Follow up on any and all old outstanding checks to either void, reissue, or remit to the State of Connecticut.

Qualifications:

• Excellent oral and written communication skills.
• Ability to learn and apply office routines and academic policies and procedures.
• Strong interpersonal skills; team player with a positive attitude.
• Ability to multitask, work under stress, and understand the complexities of federal and state regulations regarding financial aid disbursements.
• Integrity, punctuality, dependability, reliability, flexibility.

Education:

• High school diploma or equivalent.

Experience:

• Accounts payable experience.
• Customer service and accounts receivable experience preferred.
• College/University experience is desirable.

Knowledge, Skills, and Abilities:

• Must be proficient in data entry, Excel, and Word.
• Proficiency with Colleague is a plus.