Administrative & Financial Coordinator - #1335260
Eteam
Acct. receivable/payable .. JOB DESCRIPTION
Assignment Details:
School/Division
Bio-med CARE
Department Name
Bio-med CARE
Job Title
Administrative Coordinator
Job Description/Daily Tasks (REQUIRED)
Acct. receivable/payable
Prepare monthly billings- 25% of position
35% of position: Order research animals as requested weekly.
Record orders in Vivarium mgt software.
Prepare and distribute internal delivery reports and cage cards.
10%- Process AP transactions for animal supplier invoice.
- Review and reconcile supplier documents regarding animal purchases, process payments in Workday
- Request PO’s.
10%- admin tasks and financial support.
- Provide support to manager as needed.
- Admin duties to support overall dept.
How many positions?
2
Work Location:
Location of Position: If Remote, please specify exact working address:
171 Meeting Street Providence RI
Parking: metered, have to move every once in awhile. Parking is a challenge
Position Classification: Onsite, Hybrid and Remote
First 3 months is in office, Hybrid depending on quality of work.
Interview process
- 1st zoom with hiring manager
- 2nd: meet in person
Additional Important Details:
What is the reason/justification for this need?
Implementation of new software
Is this worker based in the US? If not, what country? For international resources, please see below form that must be completed.
US based
What is the estimated duration for this business need?
6 months or longer
FLSA: exempt or non-exempt?
non-exempt
What is the desired Start Date?
ASAP
What is the expected End Date?
September
What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)? If part time/per diem, please specify approximately how many hours.
8:00 am - 4:30 with an hour for lunch
1st Day Report to and/or Orientation Information.
Cheryl Quinlan
Job Requirements:
Type of experience needed?
Accounting
Number of years of experience needed?
2-3 years. Experience working in a research environment is preferred but not required.
Minimum education requirement?
Associates degree required
Job Responsibilities:
Are there any specific tools the resource will need to know how to use?
MS office, billing software
What is the ideal personality for someone in this role?
Very attention to detail, knowing accounts receivable and payable
Provide the TOP 3 “must have” skills?
Accounting, attention to detail and reliable, strong communication skills
Which skills are “nice to haves”?
Viviarium – accounting software
- Will train
Any Additional Information?
Looking for 2 people to start and may add another.
Will train on the animal care system.
Need to be aware of the position details in terms of ordering and purchasing animals for research.
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