Accounting Technician 1 - #1336466

This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
This position is a flexibly staffed position, and being filled at Level 1. Promotion to the Level 2 will only occur upon successful completion of the probationary period and required training plan, as well as the applicant meeting the minimum qualifications of the higher job class and final approval by supervisor.
What you will be doing:
The Office of Public Advocacy (OPA) is hiring for an Accounting Technician 1 and here are the duties of the position:

• Issue warrants for client expenses as directed by Public Guardian under strict deadlines.
• Verify funds and proper authority for client transactions.
• Monitor, adjust, and generate monthly automatic payment schedules.
• Perform cancellations and stop payments of OPA checks as requested by the Public Guardian.
• Create and modify new vendor accounts.
• Perform research for Public Guardians on transactions histories.
• Maintain source documents according to agency policy and procedure.

Upon successful “flexing” to the Accounting Technician 2 level, the incumbent will provide backup to the Accounting Technician 3 in processing daily reconciliations, fee audits and collections, posting adjusting journal entries, uploading, downloading, and posting daily bank files

Our organization, mission, and culture:
OPA provides legal advocacy and guardianship services to vulnerable Alaskans as required by court rule, and federal and state law. Within the agency’s mission, and relevant to this position, OPA provides public guardianship for incapacitated adults, and advocacy for victims of elder fraud

OPA serves the entire geographical area of Alaska through 19 statewide offices located in Anchorage, Palmer, Bethel, Juneau, Fairbanks, and Kenai. With a budget of nearly $40 million, the agency handles 1800+ guardianship clients through 25 full time Public Guardians who manage all of their income and liabilities and coordinate with state and federal benefit agencies, external pension plans, native organizations, and employers processing in excess of 250,000 financial transactions each year on behalf of these court-appointed clients

The Agency as a whole has over 180 employees, contracts with over 150 attorneys, Guardian Ad Litems, and Investigators

The benefits of joining our team:
Our office presents the opportunity to work as part of a strong team providing advocacy on behalf of vulnerable Alaskans

The working environment you can expect:
The OPA Anchorage office is located in beautiful downtown Anchorage, Alaska. We are located directly across from the Captain Cook hotel. We offer free parking and are in walking distance from many great restaurants and coffee shops

Who we are looking for:
Applicants for the position should possess the following knowledge, skills, abilities, and experience:

• Considerable knowledge of bookkeeping practices and accounting procedures, practices, methods, techniques, terminology, and Generally Accepted Accounting Principles (GAAP);
• Ability to read, comprehend and apply written and oral materials, instructions, and/or procedures and apply them to various situations;
• Proficient in using a personal computer and ten key calculator and MS Office Suite and database programs;
• Ability to work accurately and at a fast pace with attention to detail;
• Ability to maintain confidentiality;
• Good customer service and communication skills that are used courteously and effectively with a wide range of personalities and diverse cross-section of people and organizations;
• Good organizational skills with the ability to prioritize and productively manage time to ensure compliance with numerous deadlines;
• Ability to work effectively under pressure and with continual interruptions;
• Ability to work as a team member, as well as independently;
• A plus but not required is experience in and knowledge of banking systems.

If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.

Minimum Qualifications

One year of clerical work experience maintaining records that included using computer systems and performing basic arithmetic calculations.

Substitutions:
Successful completion of a formal vocational education program in accounting or bookkeeping will substitute for the required experience.

Post secondary education from an accredited college will substitute for the required experience (3 semester/4 quarter hours equal one month).

Additional Required Information

At time of interview, please provide the following:

• Three (3) professional references we may contact by phone, one (1) of which must be a current or former supervisor, if not already provided in the application.
• Two (2) performance evaluations, if available.

Please read the below information carefully. This applies to your application submission.

SUPPLEMENTAL QUESTIONS
For your application to be evaluated, you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process

EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time

WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer

NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to [email protected]

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

For specific information in reference to the position, please contact the hiring manager:
Brenda Sheehan, Accountant 4
Phone: 907-269-3500 [email protected]

Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information
Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year