Personnel/Payroll Technician - #1336542

* The recruitment will remain open until filled. *
**Employees transferring from another State of Alaska agency or applicants with prior HR work experience may receive consideration for advance step placement.**

What you will be doing:

We are currently seeking a highly motivated individual to join our team as an Personnel/Payroll Technician for the Alaska State Legislature. In this role, you will have the opportunity to assist with payroll processing and provide administrative support to the Personnel office. You will also receive training in payroll procedures, interact with a diverse range of individuals, and develop a fundamental understanding of the Alaska legislature and state government.

Our organization and culture:

Legislative Affairs Agency employees are required to be politically neutral. You will have to act objectively and impartially while dealing with legislators and the public.

During legislative sessions, the work environment is fast-paced, while it slows down significantly during the interim period. We cultivate a positive working environment where colleagues and managers encourage career advancement. Many employees choose to stay with the Agency long-term due to the opportunities for growth and development.

You’d be a great fit if:

• Knowledge of the use of computer information systems such as Microsoft Office
• Exceptional organizational skills
• The ability to self-motivate, work independently, and communicate effectively in a team environment
• Ability to work on multiple diverse projects while providing quality products, meeting deadlines, and managing time efficiently
• Ability to establish and maintain cooperative relationships with others
• Ability to act professionally, objectively, and impartially in dealing with legislators and public
• Ability to communicate and perform effectively and diplomatically
• Ability to maintain confidentiality and handle politically sensitive work, documents, and information.

Example of Tasks:
Note: We will provide training

• Enter various employee actions into IRIS HRM, such as (but not limited to) merit increases, transition actions, direct deposit, tax withholding, mailing address, etc.
• Performs pay and leave adjustments.
• Enters time and attendance and leave cash-ins into IRIS HRM for the Agency, legislative staff, Legislative Finance Division, Ombudsman’s Office, and Office of Victims’ Rights for payroll processing.
• Perform stop-pay requests when necessary.
• Create HRDOC’s in IRIS. Creates new ID’s for onboarding employees.
• Gather personnel forms necessary to process new hires and rehires action as well as other payroll actions.
• Update Access databases regarding employee status, lodging stipends, mandatory leave, and archived employee files.
• Assists with answering phones and greeting visitors.
• Assists with monitoring office email and distributing work into various electronic folders for processing.
• Serves as backup for the recruitment functions.
• Assist legislative employees with general questions regarding retirement and health benefits.
• Act as liaison between the Legislative Affairs Agency, the Department of Administration Risk Management, and the Department of Labor Workers’ Compensation Division.
• Maintains electronic filing for payroll processing.

Why work for the Legislative Affairs Agency?
Working here is a chance to be a part of Alaska's history. LAA employees provide essential nonpartisan support to the Legislature where vital policies and laws are created. The Agency comprises eleven sections led by a management team with 200 years of combined legislative experience and institutional knowledge who, along with our staff, share an unwavering commitment to serving Alaskans. We work in a dynamic environment, and teamwork is not just a buzzword but fundamental to everything we do

We value:
Accountability. We are committed to responsible use of human, financial, and environmental resources
Respect. We provide services without discrimination or judgment
Integrity. We are honest and ethical in our work

The Alaska Legislature values the unique contributions that candidates with diverse experiences, knowledge and backgrounds can bring to our work. We are an equal opportunity employer committed to embedding diversity, equity, inclusion, and accessibility at our workplace

Comprehensive Benefit Package

The Alaska Legislature offers health benefits including a range of coverage choices for medical, dental, and vision; a health flexible spending account; as well as other health services such as Teladoc, Hinge Health, and Surgery Plus. In addition, there are a variety of supplemental elections: life insurance, additional accidental death and dismemberment, critical illness, and both short- and long-term disability

Health and Wellness

Employees have access to a 24/7 Wellness Center, which is a small fee-based workout facility ($50 annually) with two treadmills, two ellipticals, one recumbent bike, strength training equipment, free weights, two showers, one steam room, lockers, and towel service

For mental health wellness, the State of Alaska offers free, confidential help through the Employee Assistance Program (EAP)

Financial Well-Being

The State offers savings and investment plans, paid leave, insurance options, and more to help employees meet their financial goals

This includes:

• Public Employee Retirement System (PERS), with either a Defined Benefit or Defined Contribution based on original State of Alaska hire date.
• Deferred Compensation plan with options for before or after payroll taxes.
• Supplemental Benefits System Annuity (SBS) in lieu of Social Security.
• Workers Compensation Insurance.
• Voluntary Savings Plan (Defined Benefit participants only)

Professional Development

Professional development that empowers employees to do the work they love and reach their career goals is encouraged and expected

Work/Life Balance

Work/life balance is supported through:

• The potential for flexible work schedules during interim when the legislature is not in session.
• Agency staff may accrue as compensatory time up to 150 hours worked over the standard work week. There is no cash value to compensatory time.
• The State offers paid leave starting at 6:04 (hh:mm) a pay period or 21 days a year. If you have previous time working for the State of Alaska in a leave eligible position, the time will be calculated into your accrual rate.
• 11 paid State holidays each year
• The Legislative Affairs Agency is a family-friendly employer.
• The Alaska State Legislature has an onsite daycare with priority given to legislative employees’ children.

Minimum Qualifications

High school diploma or equivalent.

At least one year of relevant work experience is desired

Additional Required Information

To apply, you can either apply through Workplace Alaska OR submit a Resume, cover letter, and professional references to the Personnel Section at [email protected]

Required at time of application:

• Cover Letter
  Please attach a professionally formatted letter of interest, no longer than one page, explaining how your qualifications make you the ideal candidate for this position.
• Professional References
  Three (3) professional references that have had supervisory responsibility over you along with their daytime contact phone numbers. (If not already attached to application submission)

Required at interview: 1) Copies of your last two evaluations, if available
Special Note: This is a fully exempt job class under AS 39.25.110(3). Positions in the Legislative Affairs Agency are required to be politically neutral

Contact Information

Contact Information
Legislative Personnel Office
[email protected]
(907) 465-3854

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