Administrative Support Specialist - #1336543

POSITION SUMMARY:

Successfully promote and support the mission of Catholic Charities of Northeast Kansas as guided by the Catholic Social Teachings by providing reception and administrative support at our Administrative office. EEO.

ESSENTIAL FUNCTIONS:

Receptionist

• Ensures a courteous and welcoming reception to all guests who call or visit Catholic Charities.
• Keeps the front desk and front area tidy and welcoming for visitors.
• Assists visitors in locating the correct office or staff member.
• Routes incoming phone calls, mail and courier deliveries to internal staff in an accurate, prompt and professional manner.
• Ensures the security of cash and checks by immediately securing them upon arrival.
• Maintains/updates procedural documents for the front-desk reception duties.

Bookkeeping

• Provides back-up support to Administrative Assistant during vacations, sick leave, meetings, etc.
• Assists in preparing and making deposits.

General Administration

• Assists staff in scheduling meetings & conference rooms.
• Composes and/or distributes organizational announcements on an as needed basis.
• Provides upkeep of breakroom: Purchases and stocks room supplies, runs and empties dishwasher weekly and cleans refrigerator and microwaves monthly.
• Orders office supplies as needed.
• Prepares monthly Anniversary cards
• Creates and maintains HopeNet employee roster.
• Places orders for nametag, business cards and nameplates as needed.
• Serves as back-up to the Executive Assistant to the CEO
• Assists with administrative needs across the agency as needed.
• Works with HR team to meet administrative needs, including creation of new hire folders and processing of reference checks.
• Other duties as assigned.

MINIMUM POSITION REQUIREMENTS:

• Demonstrate a passion for the mission of Catholic Charities
• Must be willing to perform by the agency’s values: love, patience, kindness, faithfulness, self- control and joy
• Catholic Charities promotes a diverse workforce. Employees are not required to be Catholic, however, employees of Catholic Charities of Northeast Kansas must understand that they are a visible representative of the Archdiocesan Church and as such will not publicly oppose the teachings of the Catholic Faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Kansas City in Kansas or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration, or writing including the use of social media or other digital technologies
• Must complete VIRTUS training, background screening, drug testing, and any ongoing training as required
• High School Diploma or equivalent, Associate or Bachelor’s degree preferred.
• Minimum 2+ years administrative assistant, 2 years bookkeeping experience, Bilingual (Spanish) bonus.
• Knowledge and practical experience regarding intermediate computer skills, including Microsoft Outlook, Word and Excel.
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Detail oriented, accurate, critical thinker, self-starter is expected, information / record management skills. Attention to detail, follow-up, and follow-through.
• Good organizational skills and time management skills, with demonstrated success in a multi-task environment.
• Dependability, team spirit, and collaboration. Persistence, flexibility, adaptability and ability to find joy in demanding work.
• Must have strong communication skills.
• Must possess a valid Kansas or Missouri Driver’s license, dependable transportation, current vehicle insurance and a verified safe driving record.

PHYSICAL DEMANDS

• Most of the job duties require the employee to sit for long periods. Occasionally, the employee will be required to stoop, kneel, crouch or lift.
• Most of the job duties require use of a computer or calculator, which requires repetitive keyboard and mouse motions, as well as prolonged viewing of a computer screen.
• Must be able to lift up to 10 pounds

**Part-time with benefits: 30 hours a week