Administrative Specialist 2 Resilient Food Systems Grant Program Support Program Assistant) - #1336561

Initial Posting Date: 04/15/2024 Application Deadline: 04/29/2024 Agency: Department of Agriculture Salary Range: $3,776 - $5,232 Position Type: Employee Position Title: Administrative Specialist 2 Resilient Food Systems Grant Program Support Program Assistant) Job Description: Are you looking to join a team of passionate professionals? Do you have a quality general knowledge of data entry, customer service, attention to detail, and able to multitask? Apply today and begin your career as an Office Specialist. The Oregon Department of Agriculture (ODA) Resilient Food Systems Infrastructure (RFSI) Grant Program is currently recruiting for one Administrative Specialist 2 position What you’ll be doing

• As the Administrative Specialist 2 (Resilient Food Systems Grant Program Support) you will primarily respond to telephone and email; monitor and/or audit a program or operation; and perform administrative research, analysis, and evaluation for projects or studies related to a program area. Also assist with other office tasks

• As the Administrative Specialist 2 Resilient Food Systems Grant Program Support you will assist the Program Coordinator with planning, managing, and developing the program including but not limited to outreach and financial administration of a subgrant program pursuant to guidelines and rules compliant with USDA grant regulations, and reports on compliance of sub-grantees

The Administrative Specialist 2 (Resilient Food Systems Grant Program Support Program Assistant) is a full-time limited duration position expected to last through May 30, 2027. This position may be extended contingent upon funding. This position is primarily in an office setting, though a hybrid work schedule is possible based on agency needs Click here to view a full description of this position What we’re looking for:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience

What we are looking for (Desired Attributes):

• Experience and proficiency with computer desktop applications, including Microsoft software
• Proficient proofreading, editing, typing and compilation skills
• Demonstrated ability to work independently to meet deadlines while producing accurate work
• Strong written and verbal communication skills with a diversity of audiences
• Experience with complex program administration (grant or other programs)
• Ability to work independently and in collaboration with others
• Foundation in watershed restoration concepts and practices and/or knowledge of ecosystem processes

Additional Requirements The candidate selected for this position will be responsible for entering licensing data into the computer in a timely manner and ensuring the accuracy of entries. It is essential this position have extensive knowledge of the computer data base and applied codes. This position is responsible for maintaining, storing, archiving, and purging paper records in accordance with the Oregon State Archives retention schedule and policies, and ensures files are maintained for retrieval. Strong teamwork skills are a requirement for this position How to apply: Required: Attach a resume to your application. Demonstrate how you meet the qualifications and requested skills in your application. Applications without both requested documents attached will not move forward in the recruitment process What’s in it for you The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. More information is available from the Public Employees Benefit Board Additional Information:

• Current state employees, please apply through your employee Workday account
• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range
• Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity . Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate’s professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range. Candidates new to state service typically receive a salary within the first half of the salary range

NOTE: Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage

• United States Employment Eligibility: The Oregon Department of Agriculture does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate, you must present your I-9 acceptable documents (See page 3) for employment verification

Questions/Need Help? If you have questions about the recruitment or need an accommodation for the recruitment process, please contact Lee Whiting at [email protected] or call 503-986-4585.