Administrative Assistant - #1338286

Description

We are searching for a diligent Administrative Assistant to join our team in the education industry, located in Pomona, California. This role involves a diverse range of administrative tasks, from exam proctoring to managing content on SharePoint platforms. This role offers a short term contract employment opportunity.

Responsibilities

• Supervise and monitor exams to ensure integrity and compliance with established procedures.
• Assist in the setup, organization, and distribution of exam materials and testing environments.
• Process Time Off Requests (TORs) and handle some TDX (Ticketing System) tickets.
• Create, distribute, and collect sign-in sheets and/or attendance quizzes for various events or meetings. Also maintain records of attendance and participation as required.
• Assist in coordinating lunch orders and setups for committee meetings or events, ensuring timely delivery, setup, cleanup of catering services.
• Manage the creation, editing, and posting of content on SharePoint platforms and ensure that information is up-to-date and organized according to established guidelines.
• Handle administrative tasks related to processes efficiently and accurately.
• Utilize skills in answering inbound calls, providing customer service, and data entry, as well as proficiency in Microsoft Office Suite.
• Schedule appointments and oversee administrative office tasks while providing administrative assistance.
• Ensure smooth operations within the organization during the assignment period.
  
  

Requirements

• Must have at least 3 years of experience in an administrative role, preferably within the education or university industry
• Proficient in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
• Experience in answering inbound and making outbound calls
• Strong customer service skills, with the ability to communicate effectively and professionally
• Ability to perform data entry tasks with accuracy and attention to detail
• Proficient in email correspondence, with excellent written communication skills
• Experience in scheduling appointments and managing calendars
• Proven track record in administrative assistance and office management
• Ability to provide administrative oversight and maintain an organized and efficient work environment
• Must have legal authorization to work in the United States.
  
  

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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