Performing Arts Administrative Assistant - #1339568

Performing Arts Administrative Assistant Job Description

Bronx, NY

Full-time

Bronx House School for Performing Arts

We are seeking a dedicated and organized Administrative Assistant to support the day-to-day operations of our school's administrative functions. You will work closely with our Performing Arts Director and faculty to ensure the smooth functioning of our programs, events, and administrative processes. This position offers a unique opportunity to be part of a creative environment, working with talented individuals in the performing arts industry.

Key Responsibilities

• Manage class registrations and admissions process for music, drama, and dance students.
• Manage master schedules, teacher availability, and schedule changes.
• Maintain organized filing systems for student records, program materials, and administrative documents.
• Assist in scheduling meetings, rehearsals, and appointments.
• Address inquiries from students and parents regarding program details, schedules, and administrative matters.
• Ensure that all necessary materials and resources are available for successful events.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Assist with financial record-keeping, including processing payments and invoices.
• Work with the finance department to ensure accurate financial transactions and reporting.
• Keep track of equipment and materials used in performing arts programs.
• Work a Tuesday-Saturday schedule. Tuesday to Friday 10-7 & Saturday 8-5.
  
  

Qualifications

• Associates degree preferred in arts administration, performing arts, or a related field preferred.
• Previous administrative experience in an educational or performing arts setting is a plus.
• Strong organizational skills with excellent attention to detail.
• Proficient in Microsoft & Google Suite
• Effective communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
  
  

Benefits

• 37-40K salary commensurate with experience.
• Benefits: medical (with contribution), pension, life, and optional dental and vision, and 403B.
• Professional development opportunities.
• A supportive and creative work environment.
• Opportunities to engage with the performing arts community.
  
  

Interested candidates should submit their resume and cover letter to [email protected]. Bronx House is an equal opportunity employer.