Administrative Assistant - #1340008

Position Overview

Applications accepted from: ALL PERSONS INTERESTED

Section: HPC/Office of the City Engineer

Reporting Location: 1002 Washington Ave

Workdays & Hours: 8 a.m. - 5:00 p.m., M - F*

• Subject to change
  
  

Description Of Duties/Essential Functions

The purpose of the Administrative Assistant is to provide administrative support to the following groups in the Office of the City Engineer: Water/Wastewater Infrastructure, Water/Wastewater Facilities, Telecommunications, Plan Review Administration and Right-of-Way Permits.

The Administrative Assistant duties will include but are not limited to:

• Answers the managing engineer’s line and other department phone lines and send messages to other individuals/parties as needed.
• Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations.
• Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.
• Prepares periodic and special reports; compiles information and maintains department reference information.
• Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
• Organizes inventorying, cataloging, retention and retrieval of department documents.
• Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.
• Conducts administrative research and long-range planning studies on special management activities.
• Assists with department budget preparation and monitoring.
• Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations.
• Performs other duties as requested.
  
  

OVERVIEW

Within the Houston Public Works Department, the Houston Permitting Center Service Line (HPC) administers & enforces over 400 permit types for the City of Houston and its jurisdictions, annually reviews over 65 thousand commercial & residential plans, and manages over $80M in revenue and expenditures, respectively, related to permitting & regulatory operations. All 600+ members of the Houston Permitting Center are service providers committed to safe community development through the permitting and regulation of public and private construction and is home to three branches of service: Building Code Enforcement, Office of the City Engineer, and Business Support Services.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking and standing. May require walking on rough surfaces during inspections and investigations.

This is a Department of Houston Public Works Emergency Management position at the Tier 3 Level.

Minimum Requirements

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field.

Experience Requirements

One year of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

License Requirements

None.

PREFERENCES

Preference will be given to applicants with proven experience as an executive assistant or other relevant administrative support experience. Candidate has in-depth understanding of entire MS Office Suite. The ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced, quickly changing environment. A proactive approach to problem-solving with strong decision-making skills and a professional level verbal and written communications skills.

• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
  
  

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None

However, The Department May Administer a Skills Assessment Test.

SAFETY IMPACT POSITION: No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 17

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6002.

If you need special services or accommodations 832-393-6002 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employment

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.