Administrative Assistant - #1398464

Position Description

CGI is seeking a highly organized, proactive, and resourceful Administrative Assistant to support the VP of Strategic Operations and team. In this role, the ideal candidate will handle a wide range of administrative, organizational, and business-related responsibilities, ensuring the smooth operation of day-to-day activities. This role requires exceptional communication skills, the ability to manage competing priorities, and a strong willingness to learn and understand our business operations. The successful candidate will thrive in a fast-paced, collaborative environment, demonstrating initiative and a commitment to excellence. Some travel is required to support internal events.

This is a hybrid position and will be located in our Knoxville, TN office.

Your future duties and responsibilities

Administrative Support

• Proactively manage complex calendars, schedule meetings, and prioritize appointments to maximize time management and productivity.
• Coordinate domestic and some international travel arrangements, including flights, accommodations, itineraries, office bookings, and logistics. Prepare and proactively manage expense report submissions.
• Prepare and edit correspondence, meeting minutes, reports, presentations, and other business documents.
  
  

Event and Meeting Coordination

• Support the planning and coordination of internal meetings leadership summits, and events, ensuring all logistics run smoothly.
• Conduct research and compile data to support decision-making and planning.
• Serve as a liaison between the executive and key stakeholders, maintaining professionalism and confidentiality.
  
  

Operational Duties

• Develop an understanding of the organization’s operations, goals, and strategic direction to anticipate needs effectively.
• Coordinate with other Strategic Business Units and Business Units to ensure seamless communication and collaboration.
• Oversee and manage special projects on an as-needed basis.
  
  

Required Qualifications To Be Successful In This Role

• Education: Bachelor’s degree preferred but not required.
• Experience: Minimum 2-5 years of experience supporting senior executives in a similar capacity or a Bachelor's degree in lieu of experience.
• Professional discretion and ability to maintain confidentiality.
• Excellent verbal and written communication skills, with attention to detail.
• Highly organized and capable of managing multiple priorities while adapting to evolving business needs in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other collaboration tools.
• A natural curiosity and bias toward learning CGI’s business operations to enhance support and efficiency. Proven problem-solving and decision-making abilities.
  
  

“CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $49,400 - $81,500.”

• CGI’s benefits are offered to eligible professionals on their first day of employment to include:
• Competitive compensation
• Comprehensive insurance options
• Matching contributions through the 401(k) plan and the share purchase plan
• Paid time off for vacation, holidays, and sick time
• Paid parental leave
• Learning opportunities and tuition assistance
• Member assistance and wellness programs
  
  

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at [email protected]. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.