Admin Assistant - #1404902

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide vital support to our office operations and contribute to the efficient functioning of our business. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and demonstrate a strong commitment to professionalism and customer service.

Responsibilities

+++++++++++++++Must Beproficient in Excel and QuickBooks +++++++++++

• Greet visitors and clients in a friendly and professional manner and direct them to the appropriate person or department.
• Answer incoming calls, take messages, and route calls to the appropriate individuals.
• Manage and maintain office supplies, including ordering, stocking, and organizing supplies as needed.
• Assist with scheduling appointments, meetings, and travel arrangements for staff members and supports visitors.
• Prepare and distribute correspondence, memos, letters, and reports as requested.
• Organize and maintain paper and electronic files, including scanning, copying, and filing documents.
• Assist with data entry, record-keeping, and database management tasks.
• Coordinate and support special projects and events as assigned by supervisors.
• Perform general clerical duties, such as photocopying, filing, typing, binding, scanning, faxing, and mailing documents.
• Uphold confidentiality and discretion when handling sensitive information and documents.
• Provide administrative support to ensure efficient operation of the office.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.