Administrative Assistant - #1405428

Center Point Inc. is seeking an Administrative Support Staff in San Rafael. Center Point Inc. provides substance abuse and mental health rehabilitation services for adult men and women.

The Administrative Assistant Staff provides a variety of complex administrative support duties and functions as the first point of contact for clients and visitors. Many of the duties include, but are not limited to, call and email screening, maintaining calendars, scheduling, correspondence, typing, data entry, research and analysis, record keeping, filing, document preparation, providing client transportation to and from appointments, and any errands needed to keep the program running smoothly.

The Administrative Support Staff also maintains a schedule of administrative deadlines; ensures that office systems and procedures are in place and functioning at optimum levels; identifies and suggests improvements; maintains filing areas, shared work, and storage areas; serves as a receptionist; intake/registration, maintain staffing continuity at the front desk. Strong computer skills and writing ability. Evaluation research, data collection, and grant management skills are a plus.

Key Responsibilities

Documentation Responsibilities:

• Performs general administrative tasks, such as filing, organizing, data entry, and billing.
• Assists in maintaining the appointment system (Outlook) or other assigned systems.
• Processes patient/client data entry for the company's various electronic systems according to guidelines established by Center Point to satisfy internal and external evaluation requirements.
  
  

Administrative Responsibilities

• Manages receipt and routing of agency mail (incoming and outgoing).
• Assists and directs callers and visitors to appropriate employees and departments.
• Ability to operate a single or multiple-position telephone.
• Can work in a team-oriented environment.
• Orientation, training, and supervision of volunteers on specific front desk responsibilities may be assigned.
• And other duties as assigned.
  
  

Required Qualifications

EDUCATION AND KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS:

• Prior experience in front desk reception, administrative, and/or customer service.
• Commitment to working with diverse communities, including communities of color, the homeless, users of illegal substances, ex-offenders, and persons with mental health concerns.
• Exhibits a professional demeanor and can discreetly handle sensitive and confidential information, and can work under pressure.
• Strong organizational, interpersonal, listening, speaking, and written communication skills.
• Ability to assist callers and visitors in an approachable and welcoming manner.
• Ability to work effectively with all levels and types of employees, management, clients, and guests.
• Ability to work cooperatively and effectively as part of a team.
• Ability to multi-task and work well independently and under pressure in a fast­ paced environment; detail-oriented.
• Strong proficiency with Microsoft Office applications (Excel, Outlook, and Word).
• Specifically, Word, Outlook, and Internet applications.
• Knowledge of HIPAA regulations.
• Excellent attention to detail, ability to work independently, and strong organizational skills.
• High School Diploma or GED equivalent.
• Must possess a valid California Driver's license.
  
  

Desired Qualifications

• Substance abuse facility experience.
• 2 years of experience working in an office setting (i.e.,) medical front office, preferably in a Social or Human Services Organization.
• Understanding of addiction, criminal, and homelessness issues and ability to provide non-judgmental, client-centered services.
• Evaluation, research, and grant management skills are a plus.
  
  

Benefits

• Dental Insurance
• Health insurance
• Paid time off
• Vision insurance
  
  

Schedule

• 8 ½ -hour shift (1/2 Lunch break)
• Monday to Friday- in office
  
  

Education: School or equivalent required. Experience:

Customer service: 1 year (Preferred)

Computer skills: proficient; word; excel; outlook; PowerPoint Work

About Center Point, Inc

Center Point’s mission is to provide comprehensive social, educational, vocational, medical, psychological, housing, and rehabilitation services to combat social problems such as substance abuse, poverty, unemployment, and homelessness. Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social, and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.