Executive Assistant - Full Time Days - #1406301

Orlando Health


Date: 2 weeks ago
City: Orlando, FL
Contract type: Full time
Position Summary

Position Summary

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

Responsibilities

Essential Functions

  • Plans and carries out administrative functions requiring considerable knowledge of the organization.
  • Performs significant administrative duties with multiple priorities and tasks.
  • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
  • Creates, prepares and coordinates presentations, including charts, graphs, etc.
  • Creates and maintains databases and spreadsheets.
  • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
  • Has significant contact with senior management, board members, and various external contacts.
  • Has access to confidential employee, management and organization data.
  • Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office.
  • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
  • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
  • Conducts research, data collection, and some analysis of information.
  • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
  • Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention.
  • Utilizes significant discretion in varied areas.
  • Coordinates special events.
  • Prepares, monitors, or assists with the preparation of various budgets.
  • Provides work direction to other clerical personnel within the department.
  • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
  • Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

  • Maintains established departmental policies and procedures.
  • Prioritizes workload to manage multiple priorities.
  • Enhances professional growth and development through participation in educational programs, current literature, and workshops.

Qualifications

Education/Training

  • Associate’s Degree.
  • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
  • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Licensure/Certification

None

Experience

Five (5) years of customer service, administrative, secretarial or related experience.

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