Office Coordinator - #1406433

The Office Coordinator will be responsible for maintaining efficient support throughout the Janesville, WI office while providing customer service and administrative support to Branch 61.

Work closely with Branch Supervisor, department managers, office staff, support functions and field employees. Collaborate with all to reach branch and department goals, needs and objectives. Responsible for ensuring the overall office is maintained in a professional, appropriate, and safe manner.

Responsibilities

Provide any administrative support needed to streamline business operation processes.

Manage phones for department – appropriately direct phone calls & walk-in traffic.

Synchronize communication between customers, supervisors, field employees, and vendors.

Ensure proper functionality of all office equipment, attempt to troubleshoot, update and contact vendor for resolving issues.

Schedule/organize functions i.e. Inter-Branch Meetings, Monthly Branch Meetings, Safety Meetings, Party Planning, and Community Events. Coordinate all needs for on-site events.

Work with outside social media administrator to provide support and needs for social media presence including content and coordinating event opportunities.

Assist the Branch Manager, Supervisor and Project Managers with other project-level assignments.

Represent Pieper at community events as well as provide information to managers on community and business networking, education, charity and social events.

Assist in the new hire/rehire and termination processes for field and office employees. Verify that HR receives all necessary materials, and all necessary steps are followed.

Provide HR administrative support as requested/needed.

Maintain required records for supervisor, department, and/or branch. Maintain and set up filing systems & keep office organized.

Submit invoices to customers and/or facilities for their remittance .Follow up to ensure prompt payment. Correct problem invoices.

Obtain safety training as expected by all company personnel.

Keep common areas & reception areas neat and professional.

Qualifications

Positive safety attitude and personal integrity – both are non-negotiable

Highly customer-service oriented & a team player..

Positive safety attitude and personal integrity – both are non-negotiable

Excellent communicator, both verbal and written

Customer service oriented.

Intense attention to detail with accuracy and consistency

Computer/technical skills including experience with Microsoft Office programs (Word, Excel, PPT).

Moderate computer and software skills for data entry

Ability to multi-task and prioritize various daily responsibilities to meet deadlines.

Competence to keep personnel information strictly confidential

Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies

Professional and positive attitude toward responsibilities and coworkers.

Pieper Electric is an Equal Opportunity Employer - Minority/Disabled/Veterans/Females are encouraged to apply.