Administrative Assistant - #1408321

Henry Mayo Newhall Hospital


Date: 3 weeks ago
City: Santa Clarita, CA
Contract type: Full time
Job Summary

The Administrative Assistant is responsible for providing administrative/clerical support to the Director, Marketing/Public Relations and other assigned Director(s). The Administrative Assistant performs a wide variety of administrative functions essential to the departments, including budget invoice processing and budget tracking.

Licensure and Certification

  • N/A

Education

  • Bachelor's degree in Business Administration or Health Sciences or equivalent preferred

Experience

  • Minimum of two years experience in marketing research, sales, advertising or public relations or in an executive administrative assistant capacity.
  • Healthcare experience a plus.

Knowledge and Skills

  • Effective verbal and written communication skills.
  • Ability to condense and represent raw data in tables or graphs.
  • Excellent customer service skills.
  • Strongly detailed and well organized.
  • Must be project oriented.
  • Must be comfortable with deadlines.
  • Must adept at creating presentations, memos and letters.
  • Capable of acquiring third party vendors for special projects.
  • Report writing.
  • Must be capable of transitioning between tasks frequently.
  • Meeting preparation including agenda, minutes and participant invitation and tracking, filing, presentation preparation, professional document preparation/footnoting, excel charts.
  • Microsoft Office suite, Adobe Acrobat, Constant Contact, Turning Point or similar program.

Physical Demands - Clerical/Administrative Non-Patient Care

  • Frequent sitting and standing/walking with frequent position change.
  • Continuous use of bilateral upper extremities in fine motor activities requiring fingering, grasping, and forward reaching between waist and chest level.
  • Occasional/intermittent reaching at or above shoulder level.
  • Occasional/intermittent bending, squatting, kneeling, pushing/pulling, twisting, and climbing.
  • Occasional/intermittent lifting and carrying objects/equipment weighing up to 25 pounds.
  • Continuous use of near vision, hearing and verbal communication skills in handling telephone calls, interacting with customers and co-workers and performing job duties.

Key for Physical Demands

Continuous

66 to 100% of the time

Frequent

33 to 65% of the time

Occasional

0 to 32% of the time

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