Accounts Receivable Specialist - #1408568

As an Accounts Receivables Specialist, your essential job functions will include the following:

Accounts Receivable Operations

• Create and process invoices by accurately inputting or uploading source data transferred from business systems.
• Apply correct billing terms and policy details in accordance with individual customer agreements.
• Print and distribute/email invoices in a timely and professional manner.
• Accurately allocate cash receipts to the appropriate invoice or policy.
• Investigate and resolve unidentified or misapplied payments.
• Process monthly statement runs and generates customer statements.
• Ensure all credit notes are properly reviewed and authorized by the appropriate manager.
• Respond promptly and courteously to inquiries from internal departments and external customers.

Reporting & Reconciliation

• Print and distribute a monthly aged trial balance report.
• Monitor accounts receivable aging reports and proactively follow up on balances outstanding over 30 days.
• Reconcile outstanding balances and resolve discrepancies as needed.
• Maintain detailed debtor history files to track all follow-up actions with clients.
• Collaborate with the A/R team and Controller to review the monthly aged trial balance.

Payment Processing

• Process various forms of payment, including EFT/ACH, credit card transactions, stamp returns, and electronic check deposits.

Audit Support

• Research and provide documentation to support external audit requirements.

Process Improvement

• Contribute to the continuous improvement of AR processes by identifying opportunities for increased efficiency, recommending process enhancements, and supporting potential automation initiatives.

Team & Culture

• Be a reliable and collaborative team player who contributes to a positive and supportive work environment. This includes cross-training and backing up other A/R team members.
• Demonstrate personal responsibility and lead by example, aligning with Sonsio’s core values and code of conduct in all interactions.
• Attend department and company meetings as required.

Other Duties as Assigned

Position Requirements

• 2 years Accounting experience preferred.
• High school diploma or GED required, bachelor’s degree in accounting or related field preferred.
• ERP system experience preferred.
• Foundational knowledge of Microsoft Outlook, Word and Excel.
• Strong communication and interpersonal skills with a customer service mindset.
• Proven ability to work both independently and collaboratively within a team environment.
• Excellent time management and organizational skills with the ability to prioritize and manage multiple tasks.
• Detail-oriented with strong problem-solving and follow-up skills.

Competencies Required

• Attention to Detail
• Results Orientation
• Customer Focus
• Learning Agility
• Knowledge Transfer
• Functional Expertise
• Agility
• Initiative

Physical Job Requirements

• Continuous viewing from and inputting data to a computer screen.
• Sitting for long periods of time.