Mill Office Coordinator - #1409960

Timber Products' Medford Particleboard division is looking for someone with strong administrative and computer skills to support the mill's Division Controller and Mill Manager, as well as other mill employees.

Position Summary

Responsible for accurately processing, distributing, and maintaining production and operations related information for Medford Particleboard Division. In addition, required to process information for the accounting staff daily and throughout the month as needed. The individual also provides general administrative support to assigned personnel and departments in a 24/7 manufacturing environment.

MAJOR TASKS

• Receives and processes all receivers, packing slips and Accounts Payable invoices.
• Checks and verifies the accuracy of accounting reporting and operations reporting.
• Receives and processes product, inventory, materials and/or sales information. Reviews and verifies all paperwork to ensure accuracy and consistency. Enters and tracks required information into the Company computer systems.
• Compiles production, shipping, labor, mill order information while analyzing mill activity reports to generate a variety of reports and schedules. Distributes reports to appropriate staff daily/weekly/monthly.
• Prepares other paperwork such as purchase requisitions, inventory, wood loss reviews for accuracy and distributes to appropriate staff and locations.
• Assists with month end reporting and accounting close requirements, reconciling inventory's, analyzing mill activity reports and preparing other month end statements. Work with financial controller to help assure that month end close time lines are met.
• Performs other miscellaneous filing and administrative support, generating and/or editing reports, charts and graphs; answering and screening incoming phone calls; greeting mill staff while supporting any needs necessary; and maintaining filing systems.
• Acts as back up for office mill coordinators as needed at other Southern Oregon facilities.
• Performs other duties as assigned
• Responsible for supporting and adhering to company policies and procedures.
• Works with mill supervisors/superintendents/hourly employees to order supplies and provide any support necessary.
• Keep a good level of supplies for office staff and mill staff as needed.
• Greet suppliers/contractors with a high level of professionalism.