Receptionist - #1410556

Summary

Provide reception as well as administrative support to the Corporate Office and identified executive staff members.

Essential Duties And Responsibilities

• Serve as the first point of contact for the entire company and greet clients as they enter the corporate office
• Answer a multi-line phone with a friendly and professional tone and direct callers to the appropriate personnel
• Assist management with light clerical duties and support functions
• Process and sort all internal as well as external mail, sign for packages and handle any other request needed in the front office
• Maintain conference room reservation schedule
• Assist in the generation and disbursement of select reports
• Assist various departments with special projects as needed
• Provide highly confidential administrative support to executive staff members, to include, but not limited to: scheduling meetings; preparation for meetings; document preparation; mailings; and other similar functions.
• Establish accounts with outside travel vendors and negotiate rental rates
• Respond promptly to guest or client needs, provide excellent customer service, and assist patients with inquiries regarding basic information
• Maintain corporate lobby appearance as well as order all office supplies
• Other duties and responsibilities as assigned
  
  
  

Other Duties And Responsibilities

• Other duties and responsibilities as assigned.
  
  
  

Qualifications

Previous clerical experience preferred. Accuracy and detail orientation. Well-groomed appearance. Clear and articulate phone voice. Tactful interpersonal relationships. Ability to work independently, have a professional demeanor and excellent interpersonal skills. Excellent oral and written communication skills. Working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint). Ability to multi-task and prioritize. Strong sense of urgency

Educational Requirements

• High School diploma or equivalent required.
• 1 to 3 years related experience and/or training; or equivalent combination of education and experience.
  
  
  

Physical Demands/Work Environment (optional)

Office environment. Sitting and keyboarding for extended periods of time. High attention to detail and ability to focus. Moderate noise level.