Junior Project Accountant--Northern California - #1410945

Job Details

Description

Public Health Foundation Enterprises (DBA Heluna Health) is a not-for-profit 501(c)(3) agency dedicated to enabling population health initiatives to improve the overall well-being of our communities. Heluna Health strives to become the nation’s leader in providing program and support services to optimize population health. Heluna Health partners with academic researchers, government agencies, foundations and private sponsors to offer a suite of services, including contracts and grants management; fiscal sponsorship (providing a financial ‘home’ for researchers, projects and agencies); human resources support; accounting services; real estate/leasing and direct public health project leadership.

Under supervision of the Project Accounting Supervisor, perform accounting activities inclusive of processing A/P invoices for payment, billings, A/R collections, budget set-up, and interaction with Programs to address inquiries as they arise.

If hired for this position, applicant will be required to provide proof of full vaccination for COVID-19 prior to the start date; or have a valid religious or medical reason qualifying the applicant for an exemption (that may or may not require accommodation).

Limited term position through 7/31/2026.

Must submit a resume with the application.

Northern CA hourly rate: $30.15- $34.84 per hour.

Essential Functions

• Develops and manages budgets, analyzes expenditures and tracks projects that are incurring expenses.
• Reviews, validates, and processes all invoices and authorizations for payment, ensuring all related information and documents are included. Payment types include, but are not limited to, mileage/travel, credit card charges, utilities, subcontractors, consultants, reimbursements and advances. Contacts project directors, vendors and employees for clarification, as needed.
• Develops rapport with the project directors and contacts by communicating regularly with them on updates with budget, requests for new invoices (if any) that need to be processed for payment, etc.
• Prepares billings and detailed backup documentation for monthly reports and invoices as requested and in accordance with individual projects/funding sources. Ensures compliance with applicable laws and regulations related to specific contracts.
• Develops monthly reconciliation of funds receivable from projects and works to collect outstanding funds.
• Develops monthly expenditure reports for each assigned project and provides detailed explanation for project managers and Heluna Health contract management staff. Prepares adjusting entries to the accounting system as project funding changes and at the request of project directors. Reviews budgets and ensures availability of funding for personnel new hires, status changes, extensions, etc., as well as other expenditures.
• Prepares various project analysis reports as needed which may include expenditure projections/forecasts for program directors and other financial reports for funders.
• Maintains project files to include current budgets, modifications and billing instructions, correspondence, reimbursements, billing copies and collections.
• Provides exceptional customer service to all clients.
• Communicates effectively to internal and external parties via telephone, virtual platforms, in person and via written communications.
• Performs other duties, as requested.
  
  

Job Qualifications

Must be proficient in Excel (pivot tables, v-lookups, IFstatements), Microsoft Word, Outlook Express. Proficiency required in Oracle (Fusion), as required, to perform job duties within 90 days of date of full-time employment.

Position Qualifications

Competency Statement(s)

• Detail-oriented – Ability to pay attention to the minute details of a project or task
• Accuracy – Ability to perform work accurately and thoroughly
• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace
• Accountability - Ability to accept responsibility and account for his/her actions
• Business Acumen – Ability to grasp and understand business concepts and issues
• Problem solving and Analytical skills – Ability to strategically interpret data and resolve issues as they arise
• Timeliness - Ability to complete tasks within the required timeframe
• Communication skills – Ability to clearly express oneself both orally and in writing to various levels within the organization
• Team player – Ability to work effectively in a team environment, within the department and across all departments
  
  

Education/Experience

Bachelor's Degree (four-year college) in Accounting or Finance required.

One year experience in an accounting department preparing journal entries, reconciling accounts, and analyzing trends.

Other Skills, Knowledge, And Abilities

Critical Thinking - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret financial reports generated as part of regular job duties.

PHYSICAL DEMANDS

Stand Occasionally

Walk Frequently

Sit Frequently

Handling / Fingering Occasionally

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb, Crawl, Kneel, Bend Occasionally

Lift / Carry Occasionally - Up to 30 lbs

Push/Pull Occasionally - Up to 30 lbs

See Constantly

Taste/ Smell Not Applicable

Required

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs/day)

Frequently (2 - 5 hrs/day)

Constantly (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.