Executive Assistant to the Office of the VP and R&D - #1411142

Scion Staffing, an award-winning full-service staffing firm, is proud to partner with an agricultural/biotech company in metro Sacramento, CA, to find an experienced Executive Assistant to support the Vice President and the R&D team. Relocation assistance is available for this role. This high-impact role enhances leadership effectiveness through strategic and administrative support, enabling the executives to focus on high-level initiatives. The ideal candidate is proactive, resourceful, and capable of managing complex priorities while contributing to long-term goals and operational excellence.

• Relocation assistance is available..
  
  

KEY RESPONSIBILITIES:

Executive Support:

• Manage and prioritize calendars, meetings, and events in alignment with strategic objectives.
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
• Prioritize and track critical tasks and deadlines to enhance executive productivity.
• Draft, review, and manage professional correspondence on behalf of both executives.
  
  

Operations & Information Management:

• Organize meetings, prepare agendas, compile reports, take meeting notes, and ensure timely follow-up.
• Handle confidential documents with discretion; maintain organized filing systems.
• Collaborate with finance teams on budget monitoring and capital expenditure reporting.
• Support document management and data retrieval systems.
  
  

Stakeholder Engagement:

• Serve as liaison between senior leadership and internal/external stakeholders to ensure effective communication.
• Assist in the preparation of board materials and executive communications.
• Represent leadership professionally in their absence and manage access to optimize their schedules.
  
  

Strategic Projects & Planning:

• Partner with leadership on long-term planning, strategic goal setting, and project coordination.
• Monitor compliance and legal updates, ensuring executives are informed and aligned.
• Track team performance through monthly KPI reporting and global report updates.
• Coordinate functional leadership calendars and assist with key team communications.
  
  

Continuous Improvement:

• Identify and implement improvements to administrative workflows and systems.
• Plan and execute internal events and cross-functional meetings.
• Pursue professional development opportunities to enhance capabilities and value to the organization.
  
  

QUALIFICATIONS:

• Bachelors degree in a relevant field required.
• Minimum of 5 years administrative support experience, including 3+ years at the senior leadership level.
• Industry experience in research, agriculture, biotech, or similar sectors is a plus.
• Strong written and verbal communication, discretion, attention to detail, and time management skills.
• Proficiency in Microsoft Office Suite and project management or data tools.
• Multilingual skills (e.g., English with Japanese or Spanish) are preferred but not required.
  
  

Compensation And Perks

This is a full-time, on-site position based in the metro Sacramento, CA area. The salary range is $80,000-$90,000 (+) DOE, with a comprehensive benefits package including comprehensive health, dental, and vision insurance, generous PTO, paid sick time, floating holidays, and birthday off, Paid family leave and wellness program benefits, EAP program, Life and AD&D coverage, 401(k) with company match and profit sharing, and more.

• Relocation assistance is available.
  
  

HOW TO APPLY:

Ready to step into a role where every day counts? Submit your resume here: https://www.scionstaffing.com/job/13019

ABOUT OUR FIRM:

Scion Staffing, Inc. is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. Our track record and recruitment process have made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.