Administrative Assistant - #1412970

About Scientia Vascular

Our mission is to save lives. Scientia Vascular is a leading innovator and manufacturer of endovascular medical devices. We use micromachining and microfabrication processes to manufacture products that provide physicians with enhanced performance for optimal outcomes for their patients.

Position Summary

The Administrative Assistant will help support the Scientia Vascular Human Resources and Administrative team in a variety of ways that are focused on increasing the efficiency of the business. Duties include prioritizing emails, managing the schedule, answering some phone calls, planning and coordinating meetings, gathering required documentation and product samples, arranging travel, responding to priority or confidential communications, and documenting the output of executive meetings. This position requires an individual who embodies the company’s objectives and culture, exhibits professionalism, and maintains confidentiality.

Primary Responsibilities

• Maintain distribution lists including: writing, editing, and organizing e-mails
• Handle sensitive information in a confidential manner from external or internal sources on behalf of the executive
• Maintain comprehensive and accurate records
• Perform minor accounting duties
• Create or direct the completion of presentation materials
• Coordinate travel arrangements, organize meetings, schedule projects, send reminders, and organize catering when necessary
• Answer and respond to phone calls in a professional manner
• Manage executive’s calendar, including making appointments and prioritizing the most time sensitive matters
• Develop a broad knowledge and understanding of the company's operations and business objectives
• Other duties as required by executive management to support business needs
• Assist with scheduling and coordinating candidate interviews
• Assist with maintaining personnel files
• Assist with coordinating employee engagement initiatives
• Assist with employee recognition programs
• Assist with coordinating employee and manager training
  
  

Requirements

• Proven experience of 2-5 years minimum as an Administrative Assistant
• Full comprehension of office management systems and software
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• High-level verbal and written communications skills
• Discretion and confidentiality
• Comfortable with changing priorities and ability to be flexible with that
• Ability to perform in a fast-paced work environment
  
  

Key Benefits We Provide

• Medical, Dental, Vision insurance
• Generous Paid Time Off (PTO)
• Paid Parental Leave
• Paid Holidays
• 401k Plan (with a generous employer match)
• Life Insurance (company paid)
• Short-Term & Long-Term Disability Insurance (company paid)
• Subscription to Calmhealth.com
• Employee Assistance Program
• An environment of belonging where everyone can thrive
  
  

Commitment To Equal Opportunity

The Scientia Vascular culture is centered on the principals of equal opportunity for all employees. Consistent with our culture, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other non-merit based or legally protected grounds.

Visit our website and learn more about us at www.scientiavascular.com