Executive Assistant III - #1413668

At ZoomInfo, we encourage creativity, value innovation, demand teamwork, expect accountability and cherish results. We value your take charge, take initiative, get stuff done attitude and will help you unlock your growth potential. One great choice can change everything. Thrive with us at ZoomInfo.

We are looking for a proactive and highly organized Executive Assistant to provide strategic administrative support to senior Engineering and Marketing leaders. This role requires a resourceful problem-solver who thrives in a fast-paced environment, anticipates the needs of executives, and effectively manages competing priorities. The ideal candidate will possess exceptional communication skills, an unwavering attention to detail, and a high level of professionalism.

What You'll Do:

• Calendar Management: Develop and execute a strategic scheduling approach for multiple leaders, ensuring alignment with priorities and business goals.


• Communication Coordination: Serve as a key point of contact for executives, managing correspondence, scheduling calls, and proactively handling follow-ups.


• Meeting Preparation: Organize and prepare materials for meetings, ensuring executives are equipped with necessary information and documents.


• Information & Document Management: Maintain sensitive and confidential records, ensuring proper organization and accessibility.


• Operational & Project Support: Assist with special initiatives, research, and analysis as assigned by leadership.


• Travel Arrangements: Coordinate domestic and international travel, optimizing logistics for efficiency and cost-effectiveness.


• Meeting Facilitation: Lead and support large-scale meetings (e.g., All-Hands), taking detailed notes and ensuring action items are properly communicated.


• Team Engagement & Culture Building: Help to plan and execute office events that foster connectivity and recognize significant milestones for employees.

What You Bring:

• 5+ years of experience providing executive-level administrative support.


• Strong organizational and multitasking skills with impeccable attention to detail.


• Ability to anticipate needs, think critically, and offer proactive solutions.


• Excellent written and verbal communication skills with a professional demeanor.


• Highly adaptable in a dynamic, fast-paced environment.


• Strong problem-solving skills with a resourceful, self-starter mentality.


• Ability to handle sensitive information with discretion and sound judgment.


• Experience managing multiple executive calendars and prioritizing requests.


• Proficiency in Google Suite (Calendar, Gmail, Drive) preferred.


• Ability to push back when necessary while maintaining diplomacy and professionalism.


• No travel required for this role.

Actual compensation offered will be based on factors such as the candidate’s work location, qualifications, skills, experience and/or training. Your recruiter can share more information about the specific salary range for your desired work location during the hiring process. We want our employees and their families to thrive.
In addition to comprehensive benefits we offer holistic mind, body and lifestyle programs designed for overall well-being. Learn more about ZoomInfo benefits here.

Below is the US base salary for this position. Additional compensation such as Bonus, Commission, Equity and other benefits may also apply.: $92,000 USD - $126,500 USD

About us: 

ZoomInfo (NASDAQ: GTM) is the Go-To-Market Intelligence Platform that empowers businesses to grow faster with AI-ready insights, trusted data, and advanced automation. Its solutions provide more than 35,000 companies worldwide with a complete view of their customers, making every seller their best seller.

ZoomInfo may use a software-based assessment as part of the recruitment process. More information about this tool, including the results of the most recent bias audit, is available here.

ZoomInfo is proud to be an equal opportunity employer, hiring based on qualifications, merit, and business needs, and does not discriminate based on protected status. We welcome all applicants and are committed to providing equal employment opportunities regardless of sex, race, age, color, national origin, sexual orientation, gender identity, marital status, disability status, religion, protected military or veteran status, medical condition, or any other characteristic protected by applicable law. We also consider qualified candidates with criminal histories in accordance with legal requirements.

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. ZoomInfo does not administer lie detector tests to applicants in any location.