Administrative Assistant - #1413769
Crittenton Services
Date: 15 hours ago
City: Fullerton, CA
Salary:
$21
-
$27.3
per hour
Contract type: Full time
Job Type
Full-time
Description
Position Summary:
Administrative Assistants are responsible for the efficient operation of the office by performing a variety of tasks, including, but not limited to, document production, filing, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders.
Pay Range: $21.00 to $27.30 per hour
Essential Duties
Minimum Qualifications:
$21.00 to $27.30 per hour
Full-time
Description
Position Summary:
Administrative Assistants are responsible for the efficient operation of the office by performing a variety of tasks, including, but not limited to, document production, filing, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders.
Pay Range: $21.00 to $27.30 per hour
Essential Duties
- Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
- Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
- perform general clerical duties to include, but not limited to, scanning, copying, faxing, mailing, filing, answering phones, and data input.
- Collaborate with department to ensure efficient cross-functional communication.
- Maintain reception area, conference rooms, and kitchen areas.
- Managing incoming and outgoing mail and shipments.
- Complete tasks in the community with personal automobile including completion of local mail run to the campus and post office.
- Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
- Managing office systems, including filing systems, databases, and spreadsheets
- Maintain office calendar to coordinate workflow and meetings.
- Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
- Assist in coordinating logistics for meetings and events, and attend as needed.
- Reviewing and updating health and safety policies, and ensuring they're observed.
- Assist in grants and contracts submissions.
- Assists with additional duties and tasks that arise based on agency and program needs.
- Sitting 4 to 8 hours per day.
- Standing 1 to 2 hours per day.
- No Frequent bending, stooping, twisting, reaching, turning and squatting.
- No frequent pushing.
- No frequent pulling.
- No frequent lifting from the floor to overhead, or floor to waist.
- No frequent carrying.
- No frequent overhead reaching.
- The small motor and hand skills necessary to perform writing tasks.
- Normal or corrected near and far vision, in addition to non-inhibiting color vision. May read up to 25% of the day.
- Normal or corrected hearing.
Minimum Qualifications:
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Ability to juggle multiple projects and duties with superb accuracy.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Exceptional customer service skills, over the phone and in person, with our customers and internal departments.
- Strong sense of urgency , problem-solving skills, self motivated and self-starter.
- Excellent verbal and written communication skills are required and or bilingual Spanish/English preferred and will result in additional stipend to pay.
- Must have and maintain a working vehicle a valid, unrestricted California driver’s license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.
$21.00 to $27.30 per hour
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