Material Program Coordinator II - #1414766

Job Description

REPORTS TO: Material Program Lead

SUPERVISES: none

GENERAL PURPOSE AND SCOPE: Material Program Coordinator II is essential to the successful delivery of projects. They are responsible for ensuring that material and services are successful for assigned projects. They will ensure program material and services needs are met through facilitation and coordination between Project Managers, Production, Purchasing, Engineering and Logistics. You will be required to address and resolve issues involving material and services orders, job schedules, etc. where necessary.

Duties / Responsibilities

• Liaison between Program Material Management and Project Management to ensure seamless flow of information between internal customers on material matters for a specified Program and assigned ships.
• Represents material matters in all Program/Project meetings for a specified program and assigned ships.
• Assists in ensuring that material deficiencies are cured and supports closure of trial cards related to material matters.
• Assists in the coordination of material transfers with Logistics, Engineering, and Project Management personnel to ensure material availability to meet production schedules. Establishes business need and ensures that all approvals are signed off and supporting documentation is provided.
• Troubleshoots material and service orders and proactively escalates issues to mitigate problems in meeting delivery schedules. Gathers status and facilitates closure of Supplier Correction Action Reports (SCARs). Holds status meetings with Procurement individuals and other departments and sends out meeting actions and expected completion dates
• Reports status on material and service orders to internal customers.
• Gathers and reports material status in support of scheduling decisions; supports Material Program Coordinators and Lead in analyzing material and/ or subcontractor requisitions, purchase orders, and information from POCs to evaluate risks related to material availability versus schedule requirements and summarizes results.
• Prepares written and/or graphic material to convey information to internal stakeholders. Supports Material Program Manager on material related matters where significant risks are apparent and in preparation for various executive meetings.
• Supports coordination of schedules for material and services as requested and ensures Purchasing Department expedites delivery when necessary to meet schedule requirements or establish best delivery date available.
• Reviews requisitions for assigned materials, parts and/or services and verifies specifications with requester as necessary
• Prepares and distributes Procurement reports to track and communication Project material.
• Identifies opportunities for process improvement to support various stakeholders and facilitates process change with various departments.
• Supports Material Program Planner to ensure Wanted Receipt Dates are accurate on Purchase Requisitions and are adhered to by Purchasing
• Complies with Austal’s employee handbook general guidelines, company procedures and policies.
• Support the Estimating Business System initiative in response to RFP or RFQ requirements to ensure subcontract prices are reasonable based on review and analysis, in accordance with DFARs Cost Estimating System Requirements
  
  

Qualifications / Knowledge / Experience

• Bachelor’s degree in business, Supply Chain, Material Management, or related field and 2 years’ purchasing or material management experience required OR candidates without a degree may be considered with at least 6 years of purchasing or material management experience.
• Basic knowledge of trends and economic conditions affecting assignments
• Basic manufacturing/industrial product knowledge, construction project scope, and supplier base required
• Basic ability to read and interpret Engineering drawings preferred
• Good vocabulary and grammar skills and the ability to independently compose routine and clearly written communications.
• Ability to communicate effectively with employees at all levels of the company; collaborate on issues and work together to actively reach resolution with suppliers, coworkers, internal customers and Sr. Management with Purchasing Team members, Engineering, and Program Management required.
• Ability to recognize critical situations and immediately take appropriate action required.
• Computer proficient utilizing all Microsoft Office applications with intermediate skills in Excel required.
• Demonstrate high initiative and drive to address problems and drive to resolution required.
• Proven ability to establish priorities, work independently, and proceed with objectives without supervision required.
• Willingness to work irregular work schedules as needed to support production required.
  
  

Additional Guidelines

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:
• 18 years of age or older at time of application
• Able to provide proof of US Person Status
• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
• No felony convictions of Drug crimes within three years from disposition date
• Willing to submit to a drug screen
• Willing to submit to a background check
  
  

TOOLS: Not Applicable

DIRECTION EXERCISED: Limited indirect direction of others.

DISCRETION EXERCISED: Moderate discretion regarding daily job duties.

LIAISES WITH: Commodity Managers, Purchasing Team, Engineers, Logistics Personnel, Project/Program Team, Program Office, and External Customer.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions, and extreme heat. The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, + 90 dB.

SAFETY

Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to tour all vessels and work sites.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to manipulate, handle, or feel, reach with hands and arms, climb and balance, stoop, kneel, crouch, or crawl, and talk or hear. The employee is occasionally required to sit.

Specific Physical Requirements Include The Following

Must have the ability to bend, squat, stoop, crawl, and kneel.

Must have the ability to climb in a safe manner (climbing as a minimum includes stairs, scaffolding, ladders, and ramps). Ability to withstand cold and hot temperatures. Ability to effectively navigate throughout the ship to include climbing ladders, scaffolding, and stairs. Must be able to withstand normal heat level within the ship.

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.