Assistant to Development Manager, Real Estate - Lakeland - #1414814

Description

The purpose of this position is to provide analytical, contract administration, clerical and other administrative support to the Development Manager by performing duties which include, but are not limited to, answering the telephones, transcribing dictation, typing, filing, compiling and generating written communications, creating, maintaining and updating reports and presentations, performing detailed research, making travel arrangements, scheduling meetings and preparing appropriate agendas and assembling meeting distribution items, tracking monthly status reports and processing Draw-Pay submittals for all Fee Developer’s and preparing draw percentage reporting for the Development Manager, tracking and following up on all required Fee Development Checklist items and project close-out items for final project payout, compiling/assembling contracts for review and transmittal and preparing contracts for signature submittal, as well as other responsibilities as assigned.

• Providing administrative and clerical support/assistance to the Development Manager
• Providing contract support and administration for the Development Manager (and Due Diligence Specialist from time-to-time)
• Abstracting contracts, development agreements, leases and other legal documents associated with current, pending and future developments
• Creating, maintaining and updating multiple reports and conducting the appropriate research and follow-up to ensure accuracy
• Tracking, coordinating and processing for payment the Draw-Pay requests from all Fee Developers
• Serving as the liaison between the Development Manager, Fee Developer, Attorneys and others working on current, pending and future projects
• Preparing wire payments and invoices associated with current, pending and future projects for the Development Manager’s approval
  
  

Required Qualifications

• High School Diploma or its equivalent
• No prior Publix Real Estate Department experience is required, but experience performing secretarial and/or clerical duties is required
• Knowledge of Real estate contract terminology and concepts
• General knowledge of legal terms and documents
• Appropriate computer knowledge
• Knowledge of English language, spelling, and punctuation
• Knowledge of general office practices and procedures
• Strong analytical skills
• Ability to read and interpret legal documents
• Organizational skills
• Ability to be detail oriented
• Accurate typing and filing skills
• Strong computer application skills
• Creativity skills
• Ability to be persistent
• Resource Analysis skills
• Ability to use forward thinking
• Must possess a high level of confidentiality
• Ability to accurately, effectively and independently handle extremely high volumes of detailed tasks, assignments and confidential information with discretion
  
  

Preferred Qualifications

• Associate’s or Bachelor’s degree
• At least one (1) year experience working at Publix performing secretarial and/or clerical duties
• Paralegal and/or contract management experience
  
  

Benefits Information

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental and vision plans
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria
• Visit our website to see all of our benefits: https://jobs-beta.publix.com/benefits/
  
  

Year End Bonus

To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay.

Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours. Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.For this position, Publix does not and will not file a petition or application with the USCIS or Department of State on behalf of any noncitizen for any immigration-related benefit to work and/or to continue to work in the United States, e.g., an H-1B or TN petition or permanent residence.