Executive Administrative Assistant - #1397035

Job Summary

We are a Cannabis company seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Marketing Officer. The ideal candidate will have excellent communication skills, the ability to multitask effectively, and a strong attention to detail. The Executive Assistant will play a critical role in ensuring the smooth operation between the Sales, Marketing & Operations department (for Precision Fill & Pack/Arvida Labs/Alpha Brands) by handling a variety of administrative tasks and facilitating communication between internal and external stakeholders.

Responsibilities

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, materials, and minutes.
• Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when necessary.
• Assist in preparing and editing documents, presentations, and reports.
• Conduct research and gather information to support decision-making and project execution.
• Prioritize and manage multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner.
• Act as a point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion.
• Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality.
• Prepare expense reports, manage invoices, and handle other financial administrative tasks.
• Support special projects and initiatives as directed by the executive.
• Anticipate the needs of the executive and proactively address potential issues.
  
  

Qualifications

• 3 years of experience as an executive assistant or in a similar administrative role.
• Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendaring applications.
• Marketing experience highly desirable
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• High level of attention to detail and accuracy.
• Ability to work effectively under pressure and adapt to changing priorities.
• Proven track record of handling sensitive information with discretion and confidentiality.
• Strong interpersonal skills and the ability to build positive relationships with stakeholders.
• Bachelor's degree in [Relevant Field] or related experience (preferred).
  
  

Benefits

• Competitive salary and benefits package.
• Opportunity to work closely with C-Suite
• Professional development opportunities.
• Generous PTO and holiday schedule.
  
  

Application Process: To apply, please submit your resume and a cover letter detailing your relevant experience and explaining why you're a good fit for the Executive Administrative Assistant role.