HR Administrator - #1400374

Job Details

Description

SPS Companies, Inc. is looking for an HR Administrator to join our team. In this role, you’ll leverage your attention to detail, critical thinking, customer service, and relational skills to provide high quality administrative support for HR systems and processes. Join a team that values accuracy, thoroughness, and a genuine commitment to fostering a positive workplace culture. We are looking for a dedicated individual who thoroughly enjoys working with detailed administrative responsibilities and is interested in a long-term role in HR administration.

Overview

The HR Administrator supports the smooth and efficient operation of SPS Companies, Inc.’s Corporate HR department by responsibly and efficiently executing HR-related administration tasks with accuracy and thoroughness. This position will provide administrative support for recruiting and hiring activities, learning management, performance management, policy acknowledgements, and other tasks as needed. As tasks are mastered, the responsibilities and scope of this position may grow. The ideal candidate will have high thoroughness and attention to detail, a clear and logical thinking approach, and excellent customer service. By virtue of being a member of a small team, this role will be required to handle a wide variety of tasks. Successful candidates will be highly adaptable and enjoy this variety in their day-to-day work.

Primary Responsibilities

• Coordinates recruiting and hiring processes for all Manhattan and remote openings:
• Posts jobs and initiates advertising in third party platforms as requested.
• Partners with hiring managers to create offer letters and send to candidates for acceptance.
• Initiates and follows up on pre-hire screenings in collaboration with hiring managers, recruiters, and new hires.
• Works with hiring managers to prepare, send, complete onboarding paperwork for new hires.
• Conducts HR systems orientation with all hires at the Manhattan office and remote locations.
• Follows up to ensure all required new hire paperwork and activities are completed, including required compliance training, 90-day reviews, etc.
• Tracks and reports on the completion of onboarding activities/tasks across the company as requested.
• Acts as designated employer representative for pre-employment screenings and results.
• Maintains the company’s Learning Management system, manages content, and follows up to ensure all required compliance training is assigned and completed.
• Maintains the company’s Performance Review system and provides administrative support for performance review cycles.
• Proactively coordinates with subject matter experts and stakeholders to configure, distribute, and track completion of electronic policy acknowledgements.
• Keeps employee information up to date in third party HR platforms.
• Supports other corporate HR initiatives and programs as needed.
  

Physical & Work Requirements

• Professional office setting and appearance
• May (very rarely) require evening and/or weekend work in order to support multiple shifts and/or project deadlines
• Ability to sit and work at a computer for extended periods of time each day
  
  

Required Background, Competencies & Expertise

• Minimum of 2 years’ experience in a heavily administrative role
• Proven experience working with Microsoft Word, Excel, and Outlook
• Strong organizational and administrative skills
• Builds relationships quickly and effectively
• Tremendous attention to detail
• High thoroughness and personal accountability
• High adaptability
• High emotional intelligence
• Excellent time management skills
• Positive “can-do” attitude
• Excellent verbal and written communication skills
• Customer service mindset
• Willingness to learn
• Humility and respect
• Ability to think pragmatically/come up with pragmatic solutions to problems
• Organizational agility – ability to understand large, complex organizational structures and dynamics, build trust-based relationships and effectively get work done in this context
  
  

Preferred Background, Competencies & Expertise

• Comfortable using VLOOKUPs and pivot tables in MS Excel
• Experience with complex cloud software (enterprise SaaS HR products)
• Experience developing content for internal organizational communications
• Experience administering intranet sites and/or content
• Experience creating training materials and content
• Design and video editing skills