Administrative Assistant - #1400879

Department: Administration FLSA: Non-Exempt

Reports to: President and CEO Location: Lakewood, CO

General Summary

We are searching for a full-time Administrative Assistant to join our growing team in Colorado. The Administrative Assistant (AA) position is responsible for providing organizational, process and administrative support for the executive team, operations team, and other management personnel. The AA role works collaboratively and respectfully with all internal staff and external customers and vendors, to meet both project and company objectives.

Regular scheduled working hours are Monday through Friday 7:00am-4:00pm in the office, and must be able to travel within Colorado to job sites and to meetings (as needed).

Other benefits include:

• Medical, dental, and vision coverage
• Health savings account
• Paid vacation and sick time off
• Life insurance
• 401(k) with employer matching funds
• Dependent life insurance
• Employee assistance and wellness programs
• Professional development and career mapping
  
  

Principal Duties And Responsibilities

Build and maintain relationships with customers, peers, supervisors, administrative staff, field craft workers, field supervision, vendors, and subcontractors based on respect, trust and integrity.

• Provide assistance to the President/CEO, Controller, and Operations Manager(s), including, but not limited to:
• Coordinate 811 requests which include:
• Manage and coordinate incoming 811 requests for utility locates.
• Accurately log, track, and follow up on 811 requests through completion.
• Communicate with field teams to ensure proper response to utility locates.
• Maintain detailed records of all requests, responses, and documentation for future reference.
• Act as the primary point of contact for 811 request inquiries.
• Collaborate with project managers, field personnel, and external utility companies.
• Ensure compliance with all state and federal 811 regulations.
• Maintain Dynalectric general email and Contracts email inbox; review and distribute email to appropriate Department Managers.
• Answer phones and welcome visitors at the main office.
• Maintain all Contract Document Templates.
• Order, track, and close Bond submittals.
• Provide training to new employees on Company processes.
• Organize and plan meetings, outings, trainings and other company related gatherings, including ordering lunches and catering.
• Update process manual with changes as necessary or as directed.
• Communicate to and/or train employees on changes
• Create & maintain MWDBE database and review participation requirements per jurisdiction.
  
  

Job Specifications

• Computer proficiency in Microsoft Office applications required for preparing, analyzing and monitoring, reporting and presenting and additional computer skills within Windows operating system environment.
• Proven interpersonal, verbal and written communications skills are necessary to professionally and effectively communicate with employees, clients, vendors and subcontractors.
• Proven ability to work in a team environment.
  
  

Position Requirements/Preferred Education And Experience

• 1-3 years related experience preferred.
• 2-4-year degree from an accredited college or university is a plus.
• Must be able to multitask, organize and prioritize work assignments for accurate and timely completion.
• Possess a positive attitude toward career development and company process/policy improvement.
• Strong verbal and written communication skills.
• High degree of attention to detail.
• Proficient computer skills with all Microsoft Office 365 applications.
  
  

Required Attributes

The performance factors listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have excellent judgment, make sound decisions, and produce accurate and timely result.
• Must solve problems on a tactical level.
• Must demonstrate commitment to company values and ethics through personal integrity and professionalism.
• Must be a hands-on, interactive team member who shares information and is a valid contributor.
• Must understand customer expectations.
• Must be highly credible and ensure communication is succinct and tailored to the audience.
• Must present a mature, professional image.
• Must exhibit confidence in self and others and inspire and motivate other team members to perform well.
• Must have demonstrated ability to effectively communicate, cooperate and collaborate with all levels of employees and management.
• Must build positive working relationships with all levels of employees and management.
• Must be adaptable and take new circumstances in stride, maintain composure when challenged and open to new ideas.
• Must be able to travel within Colorado to job sites and to meetings (as needed).
  
  

Compensation Range: Hourly range for this position is $18.00 - $24.00 an hour and is based upon years of experience that is commensurate with the level of this position.

Other Compensation: Eligible to receive an annual discretionary bonus in accordance with Company policy.

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, and employee assistance and wellness programs.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled