Legal Assistant - #1403480

Job Title: Legal Operations Coordinator

Location: Kansas City, Missouri

Job Type: Full-Time | In-Office

About DLM LAW

DLM LAW has proudly represented inventors, entrepreneurs, and business owners in complex legal disputes since 2005. We’re a litigation-focused firm handling matters such as breach of contract, business disputes, intellectual property issues, and more. Our commitment to excellence and personal service drives everything we do — and we’re looking for a detail-oriented team member who can help keep our operations running smoothly behind the scenes.

Position Overview

We are seeking a highly organized, proactive Legal Operations Coordinator to support our attorneys and team members by managing the day-to-day operations of the office. This role is ideal for someone who thrives on structure, takes pride in creating order, and enjoys working in a fast-paced legal environment. You’ll be the backbone of our administrative processes — from handling mail and documents to tracking expenses and supporting client intake.

Key Responsibilities

Office Management

• Handle office equipment, supplies, vendor relationships, and communications with building management
• Maintain a clean, stocked, and professional environment (kitchen, reception, conference rooms)
• Manage offsite file storage and coordinate with records vendors
  
  

Documents & Systems

• Scan and organize incoming mail, documents, and checks; maintain digital and paper filing systems
• Prepare and send all mail (FedEx, certified, and standard); distribute legal updates and articles
• Assist with marketing communications and newsletters
• Manage court system logins (Pacer, CaseNet) and keep internal contact lists updated
  
  

Expenses & Billing

• Enter and reconcile firm and case-related expenses in MyCase (credit card and bank statements)
• Prepare and send checks
• Assist with the preparation and distribution of client invoices
  
  

Client & Team Support

• Draft and send engagement agreements using DocuSign
• Answer phones, return calls to leads, conduct initial client screening, and send declination notices
• Sign up attorneys for CLEs, confirm compliance
• Assist with travel booking
• Help schedule meetings, reserve conference rooms, and coordinate internal events
  
  

Qualifications

• Previous experience in legal administration, office coordination, or a similar role
• Familiarity with legal procedures and terms is a plus
• Experience with MyCase or comparable case management software preferred
• Strong attention to detail and organizational skills
• Professional, friendly communication style (written and verbal)
• Tech-savvy and comfortable managing systems and logins
• Self-starter with a service-oriented mindset
  
  

Why Join Us?

You’ll be joining a small but mighty team that values clear communication, professional growth, and doing meaningful work for clients. If you love making things run like a well-oiled machine and enjoy being a key player behind the scenes, we’d love to hear from you.

To Apply

Please email your resume and salary requirements to [email protected] and [email protected]. Initial interviews will be conduced by Zoom.