Administrative Assistant III - #1408893

Job Summary

Under supervision, the Administrative Assistant III provides customer service and performs a variety of administrative duties to provide efficient operation of the Department.

Principal Duties And Responsibilities

• Completes a variety of general clerical tasks; copies and files documents; receives, sorts, and distributes mail; answers phones and provides information or routes calls to appropriate the Department.
• Works as a receptionist, answering inquiries, processing information, or making referrals to the proper staff person.
• Performs data entry; maintains and updates spreadsheets; uses spreadsheet data to generate various documents as required or assigned.
• Prepares invoices, reports, memos, letters, and other documents using word processing, spreadsheet, database, and presentation software.
• Conducts supply inventories; creates requisition forms for material and supply purchases; confirms deliveries, receives invoices, and processes receipts for payments.
• Updates and manages Department personnel files including license and certification information.
• Assists with making travel arrangements for staff; prepares and distributes approved travel vouchers and information packets to employees.
• Performs related duties as required or assigned.
  
  

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work is performed in a standard office environment.

Required Qualifications

• High school diploma or GED equivalent AND three (3) years of customer service or clerical related experience; OR an equivalent combination of education, training, and experience.
• Must possess a valid State driver's license.
• Office policies, procedures, and records management
• Customer service principles and etiquette
• Microsoft Office and standard office equipment proficiency
• Professional and tactful interaction with staff, agencies, and the public
• Organization, multitasking, and deadline management
• Data entry, record-keeping, and report preparation
• Effective verbal and written communication
• Building and maintaining strong working relationships
  
  

The City of Victoria offers a complete benefits package to full-time employees that includes but not limited to: health, dental and vision insurance, Flexible Spending Account (FSA), Health Savings Account (HSA), Texas Municipal Retirement System (TMRS) with a 2:1 City match, short and long-term disability, holidays, vacation, sick leave, paid parental leave, longevity pay and credit union.

Check out our great Wellness Programs!

Please visit the Human Resources Department's benefits page for more details.

01

Are you 18 or older?

• Yes
• No
  

02

Do you have a High School Diploma or GED?

• Yes
• No
  

03

Do you have a valid Driver's License?

• Yes
• No
  

04

Do you have at least three (3) years of customer service or clerical experience?

• Yes
• No
  

05

How comfortable are you working with outside clients, vendors, or the public?

• Very comfortable
• Somewhat comfortable
• Not comforable
  
  

06

Why do you want to work for the Victoria Parks & Recreation department?

Required Question

Employer City of Victoria

Address 702 N. Main Street - 700 Main Center

Suite 120

Victoria, Texas, 77901

Phone 361-485-3500