Contracts Director - #1412361

Description

Job Summary

The Contracts Director is responsible for pre and post contract planning and review. Work with internal and external customers in both planning and execution of contract and bid requirements. Flawless communication at multiple levels is imperative. Legal knowledge and applicability of laws and regulations with regard to contract requirements is required. Ability to utilize multiple ERP software products to optimize reporting to senior management. Ability to negotiate subcontract agreements and assist in billing packages is also required.

Roles And Responsibilities

• Review, process, negotiate incoming and outgoing agreements (e.g. Teaming, non-disclosure, MOU, distributor, subcontract, etc.).
• Maintain company information in system for award management (Sam.gov).
• Distribute acquired orders to the proper departments for project setup and initiation. Perform steps for project setup.
• Review contract/delivery order awards and commensurate modifications for accuracy. Communicate with customer any discrepancies found.
• Process billing packets through to accounting department for submission of invoice.
• Past due/unpaid invoices - investigate until resolved.
• Prepare and submit various letters/memos to include but not limited to limitation of funds/costs notifications and requests for modifications/realignment of funds.
• Respond to requests for updates to various reps & certs, supplier, vendor, and small business size status forms.
• Maintain company confidential burden rate details.
• Maintain filing system (electronic and hard copy) for contracts and corporate documents.
• Effectively communicate, both verbally and in writing, with government contracting officers, subcontractor personnel and company management to formulate resolutions for contractual questions and issues.
• Ensure adherence to NAICS code size standard requirements. Distribute size standards table when updates are released.
• Monitor wage determinations (WD) and distribute to pertinent personnel.
• Record service contract reporting (SCR) data into sam.gov for applicable contracts.
• Administrator of contracts folder in documents module of sci portal.
• Review RFQ documentation submitted to potential subcontractors/vendors. Assist with flowdowns.
• Process PO’s and subsequent modifications.
• Receive RFQ’s from vendors, assist in cost estimating and submit.
• Track various websites for solicitation postings that have bid potential.
• Communicate with DCAA/DCMA on any inquiries.
• Work with team on developing proposal documentation. Manage team members for timely submission of action items. Review for adherence to all specified requirements as well as spelling, grammatical, and formatting errors. Finalize proposal package (printing, photocopying, binding, cd’s, packaging, etc.) and submission.
• FAR and DFAR clause reviews and research.
• Creation and manipulation of forms, letters, graphics, etc. in various software formats.
• SeaPort NxG (next generation) - maintain contract and modifications. Track all solicitation documentation, submit and review Q&A’s, and upload proposal files.
• Provide direction to contracts administrative assistant personnel.
  
  

Departmental Managerial Training Responsibilities

• Communicating (both through words and action) that the company values their employees' growth.
• Own the training list, training requirements, training/learning paths, and training documentation for their respective department (to include any training that their department may own for the company); use proper work instructions for conducting and documenting training.
• Identifying training needs for your employee’s and provide recommendations on programs and activities to include contractual compliance, and employee developmental trainings; Assess departmental developmental needs to continuously drive training initiatives and identify and arrange suitable training solutions.
• Assess departmental training effectiveness; determine the impact on employee proficiency and hitting KPIs.
  
  

Requirements

Education / Training Requirements

• At least 10 years of experience in professional procurement and government contracting, which includes the drafting of complex contracts, including provisions, and solicitation documents.
• Bachelor’s degree preferred.
  
  

Knowledge, Skills And Abilities

• Business acumen
• Oral and written communication proficiency
• Customer/client focus
• Confidentiality
• Decision making
• Ethical conduct
• Financial management
• Problem solving/analysis
• Strategic thinking
• Detail oriented
• Time management/meet tight deadlines
• Work with various software systems and government/commercial portals
  
  

Additional Requirements

• Must be able to pass a pre-employment drug test
• Please note - this is primarily an on-site position; no relocation will be offered
  
  

Work Environment

This job primarily operates in a professional office environment. this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Safety

It is SCI’s policy to require safe operations and practices from all employees and to ensure our management team focuses on maintaining a safe working environment even while working in hazardous work environments.

Physical Requirements

• Ability to lift, carry and transport boxes weighing up to 20 lbs, periodically.
• Navigating stairs (or elevator)/reaching/operating standard office equipment, computers, phones/ and moving around the building up to 8-10 hrs per day
• Must be able to stand or sit in one place up to 8-10 hrs per day
  
  

AAP/EEO Requirements

Standard Calibrations, Inc. is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.

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