Executive Assistant - #1415128

Overview

AvalonBay Communities, Inc., an equity REIT, has a long-term track record of developing, redeveloping, acquiring and managing distinctive apartment homes in some of the best U.S. markets, and delivering outsized, risk-adjusted returns to shareholders. With equal parts experience and vision, we’ve established a leadership position rooted in our purpose of creating a better way to live and that is always focused on building value for the long term.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO) and key Finance functions. This role involves managing the CFO’s calendar, coordinating complex travel arrangements, organizing meetings, and supporting Capital Markets, Treasury, and Investor Relations activities. The ideal candidate will demonstrate exceptional communication skills, a proactive approach to problem-solving, and the ability to handle confidential information with discretion.

Key Responsibilities

Calendar and Travel Management:

• Manage the CFO’s calendar, including planning and scheduling meetings.
• Arrange complex travel plans and itineraries.
• Compile and organize necessary documents for conferences and investor meetings.
  
  
  

Meeting And Event Coordination

• Schedule and coordinate quarterly investor teleconferences and multiple annual industry conferences.
• Prepare materials and binders for Executives attending events.
• Organize in-person and virtual meetings with external stakeholders such as banking partners, investors, analysts, and hiring candidates.
  
  
  

Capital Markets And Treasury Support

• Process wires, letters of credit, and surety bonds as directed by Cash Management.
  
  
  

Communications Management

• Screen incoming calls, emails, and written correspondence, responding to inquiries as necessary.
  
  
  

Event And Program Management

• Arrange logistics for programs, events, meetings, and conferences, including securing facilities and caterers, sending invitations, coordinating speakers, and managing event budgets.
  
  
  

Administrative Support

• Create and maintain spreadsheets, presentations, and various other files.
• Submit invoices and expense reports, ensuring alignment with departmental budgets.
  
  
  

Ad Hoc Support

• Provide additional administrative support to Finance or other Company Officers as assigned.
  
  
  

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting C-suite executives.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented with a commitment to accuracy and thoroughness.
• Flexible and able to adapt to changing priorities.
  
  
  

Preferred Qualifications

• Experience supporting Finance, Capital Markets, or Treasury functions is a plus.
• Familiarity with financial processes such as expense reporting, wire transfers, and budget tracking.
  
  
  

How AvalonBay Supports You

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We Offer

Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more. Click on Benefits (https://jobs.avalonbay.com/benefits) for information.

Growth based on achievement and promotion from within.

Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).

A 20% discount on our incredible apartment homes.

A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment.  We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)