Administrative Assistant I - #1405497

Posting Details

Position Information

Posting Number S06246P Position Title Administrative Assistant I Department Eng Center for Distance Educat Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

• Occasional evening or weekend work may be necessary depending on the student events.
• Extended work hours are periodically required.
  
  

Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

Benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

The Administrative Assistant I will provide expert administrative support to help administrators achieve departmental goals through effective liaison activities, daily office management coordination, and the implementation of programs and projects.

Essential Duties And Responsibilities

• Maintains day-to-day administrative responsibilities for the office including answering calls, responding to department emails, checking department voicemails, submitting maintenance requests, and scheduling meetings.
• Will assist with specialized projects that require significant attention to detail.
• Assists with budget implementation and office ordering.
• Supports activities of all areas of Engineering Success Services (ESS).
• Serves as first point of contact for ESS office, greets students, employers, and alumni by providing superb customer service.
• Provides management of office keys, records retention, and business continuity planning.
• Tracks and assists with maintaining various projects and documentation.
• Performs various coordinating tasks to assist with meeting logistics, including room scheduling, ordering food, arranging chairs, tables, marker boards, AV equipment, etc.
• May assist with training and onboarding of new student employees.
• Other duties as assigned.
  
  

Minimum Qualifications

• High school diploma or GED.
• Three (3) years of administrative and clerical experience or an equivalent mix of education and relevant experience in similar role.
  
  

Preferred Qualifications

• Bachelor’s degree.
• Proficient in Microsoft Suite.
• Experience with Canvas (Learning Management System).
• Experience with PeopleSoft.
  
  

Knowledge, Skills and Abilities

• Knowledge of the basic principles and practices of quality customer service.
• Skilled in preparing clear, concise, and well-organized written materials, including reports and correspondence.
• Ability to resolve conflicts using tact, discretion, initiative, and sound judgment within established guidelines.
• Ability to researches, compiles, and summarizes a variety of informational, financial, and statistical data and materials.
• Ability to independently organize tasks, prioritize responsibilities, meet deadlines, and follow through on assignments with minimal supervision.
• Ability to apply logical reasoning to analyze situations, solve problems, and complete tasks efficiently.
• Ability to understand, interpret, and explain complex policies, procedures, and protocols clearly and accurately to others.
• Skilled in using automated systems, including personal computers and office or specialized software applications.
• Skilled in effective interpersonal communication.
• Knowledgeable with University of Texas at Arlington policies and procedures.
  
  

Other Requirements

Working Conditions

Special Conditions for Eligibility CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Posting Detail Information

Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
• GED
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• PhD or equivalent
• * How many years of experience do you have in this type of position?
• None/less than 3 years
• 3 to 4 years
• 5 to 6 years
• 7 years or more
• * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
• No skills/Basic
• Intermediate
• Advanced
• Proficient
• * Are you willing and able to work evenings and Saturdays?
• Yes
• No
  

Documents Needed To Apply

Required Documents

• Resume or CV
• Cover/Interest Letter
  
  

Optional Documents

• Other Document(s)