Administrative Assistant - #1408914

American Road Markings

American Road Markings, LLC, an InfraStripe company, is your #1 resource for pavement markings and parking lot maintenance since 2003. We specialize in thermoplastic, traffic paint, and signage created in our on-site shop. We are approved and licensed in every level of government work from federal to municipal and all military facilities. Our senior crew

leaders have more than 30 years each in the industry and mentor our crew members to mimic their leadership.

Position Description

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety construction concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Benefits

This position offers the following benefits, which new employees are eligible for on the first day of the month after their first thirty days of employment:

• Medical
• Vision
• Dental
• 401k (with matching option)
• PTO and company holidays
  
  

Essential Duties & Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
  
  

Qualifications

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• High school diploma or equivalent; college degree preferred
  
  

WORKING ENVIRONMENT

This position will be based in Norfolk, VA.

Virginia Employees: Infrastripe is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal

employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation

because of age (40 and older), race (including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender

status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), military status (including status as a uniformed

servicemember, a veteran, or dependent of a servicemember), or any other status protected by federal, state, or local laws.