Payroll & HRIS Coordinator - #1411764

Summary Of Position

The Payroll & HRIS Coordinator at Vibrant Health is responsible for managing all aspects of payroll processing and ensuring both support and maintenance of the Human Resources Information System (HRIS). This includes, but is not limited to, bi-weekly payroll processing and employee file management.

Essential Job Results

• Entering position and rate changes into HRIS system.
• Removing employees from HRIS system as appropriate.
• Preparing orientation materials and packets.
• Collecting, preparing and scanning employee documents.
• Maintaining and updating employee records through online document storage.
• Monitoring of and responding to online HR and Payroll mailboxes.
• Answering employee and manager questions/inquiries about payroll-related matters.
• Sending bereavement and birthday cards to employees.
• Consistently and correctly performing weekly, monthly and as needed reports.
• Auditing HRIS system for accuracy.
• Verifying timecards, missed punches and pending PTO requests.
• Performing necessary audits.
• Ensuring yearly W2 processing is accurate and timely.
• Bi-weekly payroll processing to include retro pays, referrals, garnishments, 401K, bankruptcies, float pay, preceptor pay, bonuses, clothing deductions etc.
• Distributing payroll checks.
• Creating board slides monthly.
• Tracking yearly flu shots.
• Performing employment verifications and reference checks.
• Ensuring compliance with labor laws and internal policies by maintaining up-to-date knowledge and documentation.
• Training new hires how to utilize the HRIS system for clocking in and out.
• Training supervisors and managers on HRIS functions such as approving timecards and PTO, entering schedules for employees and other items.
• Identifying and implementing initiatives and changes to eliminate manual entries and processes.
• Identifying ways to develop and grow the HRIS system functions to create a database of information and resources for employees.
• Creating and analyzing metrics such as turnover, retention, and others.
• Administering Leave with UNUM and the Director of Employee Relations.
• Working with EDI integration from benefits vendors and maintenance of these systems.
• Cross training to assist in covering credentialing and recruiting if necessary.
• Cross training in benefit enrollment and FLMA.
• Compliance with HIPAA and Corporate Compliance program policies and other applicable corporate and departmental policies.
• Maintaining privacy and confidentiality at all times
• Carrying out Vibrant Health’s mission: To provide access to respectful, empowering, culturally sensitive and appropriate high-quality health care for the community, regardless of socio-economic obstacles.
• Accepting and using supervision, direction and consultation to maximize available resources in the completion of work duties.
• Additional responsibilities will be assigned as needed to maintain and improve effective functioning of the department and to advance the mission of the organization.
• All job responsibilities will be carried out under the direction of the organization’s policies and procedures.
  
  

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• High school diploma, GED or suitable equivalent.
• Working knowledge of labor laws, HR compliance and payroll practices.
• Excellent verbal and written communication skills.
• Working knowledge of personal computers and Microsoft Office Suite (Word, Outlook, PowerPoint & Excel) required.
• High attention to detail, organization and confidentiality.
• Ability to focus for extended periods of time.
• Excellent problem solving and customer service skills.
• Must be a self-starter.
  
  

Individual Must

• Demonstrate superior organizational skills, excellent attention to detail and be flexible.
• Maintain confidentiality, discretion and confidential records.
• Reliably and timely respond to phone and email correspondence.
• Be self-motivated, assertive and proactive in driving tasks to completion with minimal supervision.
• Be able to accept and respond to management direction.
• Prioritize, multi-task, problem solve daily and meet deadlines.
• Treat others with respect and consideration (both inside and outside of the organization) regardless of status or position.
• Have an eye for detail and accuracy.
• Work successfully within a team environment and collaborate with other professional staff.
• Demonstrate excellent customer service, helpfulness and a positive attitude.
• Demonstrate ability to remain calm and courteous under pressure and navigate tense situations.
• Exhibit a professional and respectful demeanor.
• Be analytical, efficient, and thorough.
• Demonstrate the ability to recognize, understand, and appreciate the value of cultural diversity. Demonstrate social and cultural sensitivity appropriate to ethnically and economically diverse patients and staff.
• Travel to all parts of the facility.
  
  

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

• Bilingual in English and Spanish
• Bachelor’s degree
• 1+ year of payroll processing experience
• Experience with HRIS systems
• Proficiency with online payroll system
• ADP experience
  
  

SUPERVISORY RESPONSIBILITY

N/A

Americans with Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and hear. The employee must frequently lift and/or move materials that may weigh up to 50 pounds.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position involves extensive use of computer, telephone, fax and copier equipment.
• Must have manual dexterity and experience to perform handwritten paperwork, recordkeeping, and filing.
• Prolonged sitting, standing, or walking may be required.
• Frequent bending/stooping, squatting, reaching above the shoulders, twisting and turning, kneeling, and pushing/pulling may be required.
• Employment is contingent upon successful clearance from Criminal, Kansas and Missouri Child/Elder Abuse and Neglect, Sex Offender background investigations, TB testing, pre-employment drug testing.
• Verification of Hepatitis-B vaccination.
• Occasional evening and weekend availability is required.
  
  

Trauma Informed Care

At Vibrant Health, we understand that many, if not most, people have experienced trauma in their lives. We have made a commitment to trauma informed care and support and educate team members continued development of understanding of how trauma affects individuals and coping strategies. We expect employees to incorporate their understanding about trauma into interactions with our patients and families, clinic visitors, and with each other.

Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans.